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WebEx is a web conferencing tool that allows you to meet and collaborate with students and colleagues from anywhere in the world. University of Cincinnati provides WebEx to students, faculty, and staff.
Faculty and staff can host meetings with up to 1,000 participants
Students can host meetings with up to 8 participants
Must login using UC credentials to access. In this first video, we will be discussing the use of Webex, the University's online virtual meeting room tool. Join Christian Drennen, Assistant Director of Pedagogy and Technology as he demonstrates a quick crash-course in the basics of using Webex. The video is 6:43 min.
In WebEx the host and selected participants can share their screen. Screen sharing allows the user to show a presentation, web browser and other content including a Whiteboard.
The meeting host can record meetings within WebEx. After the meeting is finished, the recordings will be generated in WebEx. Faculty and staff recordings will be transferred to Kaltura within 24-48 hours. Student WebEx recordings will remain in WebEx and can be downloaded and uploaded into Kaltura if needed.
Many instructors want students to join small group sessions during a synchronous class meeting. This can be done in WebEx Training Center. WebEx Training Center allows up to 500 participants to meet and 100 of those participants to join breakout rooms.
Watch this Video Tutorial of Breakout Rooms in WebEx Training Center to learn how to schedule a training center meeting, create breakout rooms, ask participants to return from breakout rooms, send a message to all breakout rooms, and to share content.
The WebEx usage report shows your data on past WebEx sessions within the selected criteria. This information can be used to see meeting type, date, duration, number of participants invited, number of participants registered, number of participants who attended, and details about the audio.
Things to Do Before Your First WebEx Meeting
Practice! Practice using WebEx before you go live with your class.
Check your equipment and have a backup plan.
The 3 most common technical issues with any web conferencing software are:
Participants can’t see
Participants can’t hear
Background noise & mic feedback
Build in time for testing your equipment before each session.
If using a webcam, preview what the webcam is showing.
Make sure you have any files you want to share accessible ahead of time on the same computer that you will be using for the WebEx meeting.
If your presentation is visually dense or contains video, consider distributing it to participants in advance.
Make sure your sound is working.
Make sure your microphone is working.
Often a headset with a microphone provides better sound quality than a computer or webcam microphone.
Provide students with Rules of Engagement / Etiquette
One example of a rule is to establish an understanding among participants of when and how to interrupt. For example, have people raise hands or type questions in the chat window.
Have a rule that speaker's identify themselves each time they speak or identify them for the listening audience if you are calling on students.
Things to Do During Your Meeting
Give everyone a few minutes at the start of the meeting to get settled. Check in with students to make sure the system is working. It is good practice to ask students at the start if sound and video are working. If you are recording, let students know that you will be recording the meeting.
Ask students to mute themselves when they are not speaking. This cuts down on feedback and background noise.
If students are unable to join by computer due to access or technical issues, they can join by phone.
Don’t assume that all students can see or make the same sense of your visual display as you intend. For accessibility, get in the habit of describing whatever is happening visually on the screen.
Keep students engaged. You may have to call on them! Ask them a question in the chat feature and make everyone respond.
When you ask a question or request information, allow time for slightly delayed responses because the system may experience slight transmission delays.
Direct your questions to a specific individual rather than to everyone. If you direct a question to everyone, you might get multiple people trying to answer at one time which can get very confusing.
