RefWorks allows for sharing outside your institution as well as inside, however, each person you share your collection with will need a RefWorks account in order to view your research. You can share with an unlimited number of RefWorks users if you have a UC Institutional account.
- Click the Share & Export icon
or the Sharing menu item to start
- Select the collection to be shared and the groups with whom you will share it.
![Example of sharing settings.](http://s3.amazonaws.com/libapps/accounts/83511/images/2016-03-04_0811.png)
- Type the email address of the person (add one at a time) and select the level of access for the person you're inviting:
- Read – view items and read documents
- Annotate – view items, read documents, and annotate documents
- Modify – view/read/annotate documents, edit existing annotations, add documents, remove documents, and add a note to an item
![Example of additional sharing settings.](http://s3.amazonaws.com/libapps/accounts/83511/images/2016-03-04_0813.png)
- Optionally, add a personal note
- Click Share Collection
The person you've invited will get an email notification, and a notification inside RefWorks, where they can accept (or reject) the invitation. If the person doesn’t have a RefWorks account, they will be asked to create one.
Remember, when you share a collection any sub-collections are also shared.
Viewing a collection's sharing status
To view what collections you have shared, look for the sharing icon next to the collection name.
![Example of shared collections appearing on the left side.](http://s3.amazonaws.com/libapps/accounts/83511/images/2016-03-04_0855.png)
By selecting Sharing Settings from the menu, you can access the settings for your shared collection to modify them.
![Example of how to change the settings of shared collections.](http://s3.amazonaws.com/libapps/accounts/83511/images/2016-03-04_0856.png)
In the Sharing Settings you can also:
- change the sharing from "private" to "institution" (which gives everyone in your institution access to your collection)
- change individual access levels at any time after inviting someone
- remove individuals from your collection by clicking the 'x' to the right of each address in the list
![Example of further sharing settings.](http://s3.amazonaws.com/libapps/accounts/83511/images/2016-03-04_0909.png)