Scholar@UC

Getting Started

1. Visit scholar.uc.edu
2. Click the login button in the top right corner
3. Login with your UC central ID
4. Round out your Scholar@UC profile

Submitting Work

1. Visit scholar.uc.edu
2. Click on the Contribute button
3. Login with your UC central ID
4. Select the type of work you are submitting (article, document, image, etc.)
5. Fill in the required information
6. Select Save

For more detailed instructions and file format advice, see below.

Questions?

Help is available!

• scholar.uc.edu/help
• Email - scholar@uc.edu (direct email link)
• FAQ - scholar.uc.edu/faq

What's New?

Scholar@UC was updated in Nov. 2017. Enhanced features include:

• Improved look & feel
• Content dashboard for easier management of your works
• Batch work creation and upload
• Usage analytics for your content (views and downloads)
• New work relation model allowing works to be nested and related in meaningful ways
• Social media sharing widgets

Instructions for Student Self Submissions

1. Go to scholar.uc.edu and click "Login" (upper right corner)
2. Click "Log in using your UC Central Login" and use your 6+2 and password to login.
   • Upon your first login, you will be prompted to edit your profile. Basic information will be pre-supplied through the UC Central Login system. You will also be shown a welcome page until you check the box "I don't need to see this." After you complete this process, you will be directed to the Scholar@UC browse page.
3. Click on "Add New" button and select "Add a Work"
4. Click "Add New" button under the "Student Work" heading
5. Please see the File Format Advice below. Add a file to your work by:
   • Uploading a file. If your file exceeds 3.0 GB, do not upload but contact scholar@uc.edu (direct email link) instead. (hold Shift or Command to select multiple files)
   • Adding an external link. Please use permanent links whenever possible. Permanent links are usually advertised as such - links that will not change as content moves.
   • Pulling in a cloud file. If your project files are saved in Dropbox, Google Drive, Kaltura, or OneDrive, you can retrieve the files without having to first download it to your local device.
6. Describe your work using the Basic Description section, some fields are required. Specific fields notes below.
   • Type of Work - select the predominant format of your work.
   • Creator - you will automatically be tagged as a creator, but you may add collaborators as needed.
   • Faculty Advisor or Sponsor - enter the name of your faculty advisor (who you asked for permission before uploading to Scholar@UC!) with their last name first.
   • College and Program or Department - please select your degree granting College and enter the name of your degree program.
   • If this work is associated with a degree, please enter that information. For example, "BSIT" (for Bachelor of Science in Information Technology).
7. It is recommended that you describe your work using the Additional Description section. You will have to click on "Show Additional Description" to do so. Your faculty advisor may have specific recommendations about how you describe your work.
   • For example, use the subject field for your area of study, e.g. biology, literature, etc.
8. You may assign a Digital Object Identifier to your work. A DOI is intended to reference stable content and is a permanent URL that you may share and use in publications.
9. Add your faculty advisor or sponsor as a Content Editor. Search for them by name or by email address. If your advisor has not yet logged in to Scholar@UC, you will not find them; contact them and ask them to login.
10. Discuss with your advisor whether they will approve your submission before it is made public
    • If your faculty advisor does not approve public submission, mark this work as "private" in the Access Rights section.
    • For various reasons, such as potential commercialization, you may wish the work to remain private, be accessible only to UC users, or to assign an embargo period so that your work would automatically become public after a certain time period. Please make sure your faculty advisor knows your wishes so that your work isn't made public prematurely.
    • If your advisor has given you permission to publish without their review, then you can choose between Open Access, accessible only to UC users, or assign an embargo period. You still need to discuss what you would like to choose with your advisor.
11. You may choose to assign a Creative commons license to your work or choose "All rights reserved." A Creative Commons license is an easy way to communicate how you would like people to use or share your work. You may find it useful to use the "License Wizard," which will guide you through the selection process. We suggest discussing this choice with your advisor.
12. You must agree to the Non-Exclusive Distribution License which grants UC the right to preserve, provide access (under the licensing terms chosen), and enhance the work with additional metadata. The license also states that you have not violated the intellectual property of another and that your work contains no restricted data, as defined by UC. Note: you will retain fully copyright for the work and you can share or submit the work with additional repositories and websites.
13. Click "Create Student Work" to submit your work. Send an email to your faculty advisor with a link to the permanent URL of the work. In your email, inform them that you have submitted the final version work for their review. The advisor will check to make sure the appropriate fields are completed and take the steps necessary to make the work available through the appropriate Creative Commons license which you have chosen.

Particularly for capstone projects, where successful completion is part of a degree requirement, you may lose edit access to your work once it is submitted. Your faculty advisor will retain editing rights as a Content Editor. If you need to change metadata or files from your work, contact your faculty advisor first. If you are unsuccessful, please contact scholar@uc.edu.