Data Management Planning

Backups

Keeping reliable backups is an integral part of data management. Your personal computer, external hard drives, departmental or university servers are examples of tools used for backing up data. CDs or DVDs are not recommended bcause they fail so frequently. The UK Data Archive provides additional guidelines on data storage, back-up, and security.

Back up Your Data

• Make 3 copies (e.g. original + external/local + external/remote)
• Have them geographically distributed (local vs. remote depends on recovery time needed)

Data Backup Options

• Hard drive (examples: via Vista backup, Mac Timeline, UNIX rsync)
• Tape backup system
• Cloud Storage - some examples of private sector storage resources include:
  • Amazon S3 - Requires client software, no encryption support (http://aws.amazon.com/s3/#pricing)
  • S3-based Remote Hard Drive Services such as Elephant Drive (www.elephantdrive.com) and Jungle Disk (www.jungledisk.com)
  • Mozy (from EMC) Free client software, 448-bit Blowfish encryption or AES key (http://mozy.com/)
  • Carbonite Free client software, 1024 Free 1024-bit Blowfish encryption (www.carbonite.com)

Secure Your Data

• Unencrypted is ideal for storing your data because it will make it most easily read by you and others in the future. But if you do need to encrypt your data because its sensitivity:
  • Keep passwords and keys on paper (2 copies), and in a PGP (pretty good privacy) encrypted digital file
  • Don’t rely on 3rd party encryption alone

• Uncompressed is also ideal for storage, but if you need to do so to conserve space, limit compression to your 3rd backup copy

Test your backup system

In order to make sure that your backup system is working properly, try to retrieve your data files and make sure that you can read them. You should do this upon initial setup of the system and on a regular schedule thereafter.

 Source: http://libraries.mit.edu/guides/subjects/data-management/backups.html

Depositing your data in an archive or repository is the best approach and will facilitate its discovery and preservation. 

UC Libraries supports several repositories through membership

• Qualitative Data Repository (QDR), a dedicated archive for storing and sharing digital data (and accompanying documentation) generated or collected through qualitative and multi-method research in the social sciences and related disciplines 

• Open Science Framework (OSF), a collaboration platform and a research registration and output sharing platform developed by the Center for Open Science in 2013. Though it has Science in the title, it is discipline agnostic and is heavily used by researchers in education, psychology, cancer biology, and many other areas of research.   

• Inter-university Consortium for Political and Social Research (ICPSR), an international consortium of more than 810 academic institutions and research organizations. It provides leadership and training in data access, curation, and methods of analysis for the social and behavioral sciences research communities. 

The Office of Research also support a data repository for NIH funded project

• UCFigshare
  • Information page about UCFigshare

If you wish to share your data in an open archive, but there is not an appropriate repository in your discipline, please Contact Us to discuss data sharing options utilizing our current and future digital repository systems.