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Library Acquisitions

Acquisitions: Staff Reference

Ordering Basics

YPB Vendor Codes

ACCOUNTS VENDOR CODE
1260-05 [BYPASS] UYBPD
1260-06 [HSL BYPASS] HYBP
1260-09 [SLIP ORDER] UYBPS
1260-10 [FIRM] UYBPS
1260-11 [APPROVALS] UYANB
1260-50 [EBOOK] UYBPE
1260-69 [UK STANDING ORDER] UYBUK
1260-80 [CONTINUATIONS] UYBKP
1260-81 [SERIALS] UYBKP
PDA UYPDA

 

Templates

Templates are required to place an order as a subaccount is required and must be the correct one. All order information follows from a subaccount as far as handling and billing. They result in accurate orders if done correctly. They avoid manual errors  as one does not have to repeatedly type in the fund code, location details, your initials, etc.  When you order books under a certain template, the template already has that information included.

How to create a template

  • Once you are logged into GOBI3, click Options (found in the navigation bar at the top of the page).
  • Select Manage Templates.
  • Under the navigation bar, there will be options: New, Edit, Delete, Print.  Select New.

    How to set up a template

    Once you’ve created a template, give it a name.  Then, specify your subaccount, fund code, and location.  Provide your initials as well.  Then, save.

    Your Templates

    **Those of you who manage multiple funds will need to create several templates linked to the appropriate subaccounts.**

    Firm Orders – Print

    1. This will always be linked to YBP subaccount 1260-09.
      • Select Subaccount 1260-09 US LANGSAM SLIP ORDERS.
      • Exception: Health Sciences Library Bypass account (materials are not shelf ready): 1260-06.
    2. Set up this with each fund you manage. (This may require making more than one template, if you manage multiple funds.)
      • Fund code should begin with "N".
      • Exception: Health Sciences Library fund codes begin with "H".
    3. Set a default location (e.g. your library or Langsam Stacks).
    4. Select Vendor Code UYBPS
    5. Add your initials.
    6. Make sure Quantity = 1.

    Firm Orders – Ebooks

    1. This will always be linked to YBP subaccount 1260-50.
      • Select Subaccount 1260-50 US EBOOK ORDERS.
    2. Set up this with each fund you manage. (This may require making more than one template, if you manage multiple funds.)
      • Fund code should begin with "V".
      • Exception: Health Sciences Library fund codes begin with "H".
    3. Set the location to “UINT.”
    4. Select Vendor Code UYBPE.
    5. Add your initials.
    6. Make sure Quantity = 1.

    Approval – Print

    1. This will always be linked to YBP subaccount 1260-11.
      • Select Subaccount 1260-11 US LANGSAM APPROVAL.
      • Exception: Health Sciences Library Bypass account (materials are not shelf ready): 1260-06.
    2. Set this up with each fund you manage. (This may require making more than one template, if you manage multiple funds.)
      • Fund code should begin with "V".
      • Exception: Health Sciences Library fund codes begin with "H".
    3. Set a default location (e.g. your library or Langsam Stacks).
    4. Select Vendor Code UYANB.
    5. Add your initials.
    6. Make sure Quantity = 1.

Firm Orders

NOTE : Rush Orders must be submitted using Tricerashopper.

Orders for domestic print titles can usually be ordered through GOBI.

  1. Search for a title.
  2. Review the title(s) which are retrieved.
    • If you find the title which you would like to order, mark it by clicking on the margin to the left of the title. It should then be highlighted blue.
    • When you are done marking all items, click Add to cart.
    • Click Select cart to place the item in your select cart.
  3. Adding order details
    • Click Select Cart on the top right-hand side of the screen.
    • Click to the left of the first title to mark it.
    • Click Enter Order Details at the top of the screen.
    • Click the down-arrow next to Please choose template.
    • Choose the appropriate FIRM template for the fund associated with this record.
    • Click Save.
    • Repeat the same above steps for each item in your cart.
    • Once you have set order details for all of the titles in your cart, click Select Green Lights on the left-hand side of the screen. This will submit the order(s) to Acquisitions. It will take up to about one week for the order to reach YBP and be reflected in the status in GOBI (“library open order” will appear to the right side of the title).
  4. The next screen will show you Selection Acknowledgements for each selection submitted. You will receive an email with this information as well. At this point you can place these orders in a folder, email them, or remove them from your list. They will disappear from your list depending on the preferences you set for saving acknowledgements.

Duplicates

Users can see the activity of other libraries in their consortia from the GobiTween link in a bibliographic record. These consortia can consist of a single campus that has several libraries, a school with multiple campuses or a true consortium of libraries from multiple schools.

If University of Cincinnati Libraries has previously purchased materials, either hardcopy or electronic; or OhioLINK / affiliated library have previously purchased materials, either hardcopy or electronic, a GobiTween link will be displayed on the far right of the record.

By clicking the GobiTween link a chart will be displayed identifying libraries in UCL's consortium that have purchased materials.  For example, in the below graphic we can determine that UCL has access to an electronic book through OhioLINK and the Ashland University has purchased a hardcopy of the same title.

 

Duplicates

By clicking the GobiTween link a chart will be displayed identifying libraries in UCL's consortium that have purchased materials.  For example, in the below graphic we can determine that UCL has access to an electronic book through OhioLINK and the Ashland University has purchased a hardcopy of the same title.

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Phone: 513-556-1424

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