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Library Acquisitions

Acquisitions: Staff Reference

Internal Auditor Compliance

In compliance with the University's Internal Auditor recommendation (I.B.1, 2014) regarding Purchasing Process; Selectors are advised to complete a Tricerashopper order form for all items that fall outside of the GOBI, Harrassowitz, or Casalini workflows.  This includes purchases for the collection from online vendors, physical bookstores, independent collection brokers, authors, artists and individuals. 

Selectors are to request a quote for the material(s) that are to be purchased which is to be sent to Acquisitions through contenttm@ucmail.uc.edu or the Tricerashopper ordering system as an attachment.  Acquisitions will then complete the purchase of the materials, request an invoice or proceed with a pcard transaction and route appropriately through the UCL Business Office.

Ordering Essentials

How do I place an order for a book?

To order a book, follow these instructions:

  1. Check to see if we own the book by searching for it in UCLID and Summon. 

    For added copies: Proceed directly to Tricerashopper. Please do NOT use GOBI for added copies. Duplicates are not encouraged, except under special circumstances (such as for Reserves).
    For rush materials: Proceed directly to Tricerashopper.  Please do NOT use GOBI for rush materials. 
    Maps, A/V materials, and foreign (non-UK and non-Canadian) materials: Proceed directly to Tricerashopper. Please do NOT use GOBI for rush materials.

  2. For basic US, Canadian and U.K imprints, search for it in GOBI (further instructions about GOBI are available there).  Place the order in GOBI if it is available there.
    • NOTE: We also work with vendors in Spain, Italy, Germany and France.  If you order from publishers in those locations, please contact us to get set up with one of those systems (Casalini, Harrassowitz, and Aux Amateurs de Livres).
    • NOTE:  For new titles, it is possible that another selector has ordered the book in GOBI before you, but that the record has not yet been loaded in Sierra (there is a lag of several days before the records are loaded in Sierra).  If you see a line beginning “Exported” followed by a date, click that link to see if it was already exported.  Note the fund associated with the top most Action in the list.  If this is 1260-41, this signifies that the title appears in UCLID for a patron to request that we purchase it (i.e. Patron Driven Acquisitions).  If it is a different fund, this signifies that the title has been ordered already.  If it has already been ordered and you still wish to order an added copy, please use Tricerashopper.
  3. If the item is not available in GOBI, place an order for it using Tricerashopper.

How do I place an order for a serial or standing order?

To order a serial, follow these instructions:

  1. Check to see if the we already have a subscription to the serial by searching for it in UCLID.
  2. To place an order for the serial, please email contenttm@ucmail.uc.edu or Tricerashopper.

How do I place an order for an electronic resource?

To order an electronic resource, follow these instructions:

  1. Check to see if the we already have a subscription to the serial by searching for it in UCLID.
  2. To place an order for an electronic resource, please email contenttm@ucmail.uc.edu or Tricerashopper.

How do I place an order for a streaming video?

To order streaming video, follow these instructions:

  1. Check to see if the we already have a subscription to the serial by searching for it in UCLID.
    • Films on Demand provides almost 28,000 academic and research oriented documentaries and films (Patron Driven Acquisition).
    • Kanopy provides access to over 26,000 films including blockbuster and independent features as well as documentaries and instructional videos (Mediated Acquisition see Kanopy FAQ).
    • SWANK provides semester long leases for movies and television shows. (requires an instructor's account to be set up for access to titles).
  2. To place an order for streaming video, use Tricerashopper.

How do I place an order for media?

To order a DVD or CD, follow these instructions:

  1. Check to see if the we already have a subscription to the serial by searching for it in UCLID.
  2. To place an order for media of any type, please email contenttm@ucmail.uc.edu or Tricerashopper.

How do I find information about something that might be on order?

  1. Materials ordered through Tricerashopper: smith8en@ucmail.uc.edu
  2. Materials ordered through GOBI or Casalini: contenttm@ucmail.uc.edu
  3. Materials ordered through contenttm: contenttm@ucmail.uc.edu

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Phone: 513-556-1424

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